The client relationship OS for tattoo artists

Your clients.
Your craft.
One place.

TATFLOW is the client relationship workspace built specifically for tattoo artists. From “I want a tattoo” to “See you for the next one.”

Start free

TATFLOW in 1:47

With music. Every word is on screen, so it works with the sound off.

Download the film
American traditional tall ship tattoo flash, drawn in black linework
SHIP, AMERICAN TRADITIONALBack piece

Look around. Every section opens.

TATFLOW

Friday · Alex Studio

Good morning, Alex.

4 appointments today. 3 things need your attention.

Today
4
Inquiries
3
Attention
3
This week
3

Needs your attention

  • Mia Carter

    Blackwork Moth

    Waiting for your reply

  • Sarah Miller

    Fine Line Botanicals

    Deposit pending

  • Mike Wilson

    Sleeve

    Consultation tomorrow

In the chair now

14:00 – 17:00

Emma Laurent

Botanical Sleeve · Left arm

  • 10:00

    Daniel Rossi

    Traditional Panther · 4 h

  • 17:30

    Lena Berg

    Consultation · 30 min

Today. Who is in the chair, and what needs you this morning.

Open the full demo studio

The problem

The inquiry is in your DMs. The references are in your camera roll. The deposit is in your head.

Replies slip.An inquiry that waits three days is usually an inquiry that went to someone else.

Details scatter.What you agreed in the consultation shouldn’t depend on scrolling back through a chat.

Clients drift.The best next client is one you’ve already tattooed. Most never hear from their artist again.

Tattoo journey

Every tattoo has a path.
Now you can see it.

Not a sales pipeline. A tattoo project moves from inquiry to consultation, deposit, design, appointment, aftercare and on to the next one.

Every project always has one obvious next action, so nothing waits on your memory.

John Smith · Japanese Dragon

Prepare stencil

  1. Inquiry11 Sept
  2. Consultation€1,250 · 5 h
  3. DepositPaid · €200
  4. DesignApproved
  5. AppointmentSun 4 Oct · 11:00
  6. Completed
  7. Aftercare
  8. Next tattoo

Client profile

Image-first, the way you already think.

References, sketches and healed photos sit at the centre of the profile, beside the placement, size and style you agreed.

Tattoo Memory keeps the small things: how they sit, what they like, when they prefer to come in. Private to you, there the moment they walk through the door.

John Smith

@johnsmith.ink · Returning client · 2 tattoos

Current project

Japanese Dragon

Right forearm · Black & grey · Approx. 25 cm

References

  • Body placement

    Body placement

  • Wave bars

  • Scale pattern

  • Cloud filler

    Cloud filler

  • Mandala

    Mandala

  • Sketch, second pass

    Sketch, second pass

Tattoo memory

  • Prefers heavy blackwork.
  • Shoulder was sensitive during the previous session.
  • Prefers morning appointments.

Tattoo passport

A client is a long story, not a single booking.

Every tattoo a client has had with you, in order: the piece, the placement, the date, the price, the hours in the chair.

When they come back in two years, you know exactly where you left off.

John’s tattoos

3 tattoos · €2,150 total · since August 2024

  1. Japanese DragonN° 03

    Japanese Dragon

    Right forearm

    October 2026 · Alex

  2. RoseN° 02

    Rose

    Left shoulder

    January 2025 · Alex

  3. DaggerN° 01

    Dagger

    Ribs

    August 2024 · Alex

Follow-ups

The tattoo is finished. The relationship isn’t.

Completing a tattoo sets a quiet sequence in motion: an aftercare check, a healing check-in, a healed photo request, and a nudge when it’s time to talk about the next piece.

Each one arrives with a message ready to edit and copy. It takes ten seconds, and it sounds like you.

Ingrid Nilsen · Rose

Healing check-in

Due today

Hey Ingrid, just checking in to see how the tattoo is healing. Hope you’re loving it. Any questions, I’m here.

Copy messageCopy and open Instagram
  1. Day 2Aftercare check
  2. Day 14Healing check-in
  3. Day 30Healed photo request
  4. Day 90Touch-up or next piece
  5. Day 180Rebooking reminder

Studio analytics

Know where the work comes from, and where it goes quiet.

See how inquiries become consultations, deposits and finished tattoos, and which sources actually bring clients in.

No invented numbers. Only what you’ve recorded: who hasn’t had a reply, which deposits are pending, who has no next step.

From inquiry to tattoo

  • Inquiry24
  • Consultation17
  • Deposit14
  • Appointment12
  • Completed10

Where work may be slipping

  • 2inquiries have not had a reply.
  • 1deposit is pending.
  • 3clients have no next action.

Pricing

Less than one flash piece a month.

  • Free

    €0/ month

    Get a feel for it.

    • 20 clients
    • The full tattoo journey
    • References, notes and follow-ups
    • The latest tattoo in each passport
    Start free
  • SoloIn development

    €12/ month

    For the independent artist.

    • Everything in Free
    • Unlimited clients and projects
    • The full Tattoo Passport
    • Analytics

    In development

  • ProIn development

    €29/ month

    Your studio, in your name.

    • Everything in Solo
    • Client portal
    • Automated follow-ups
    • Portfolio pages
    • Custom branding

    In development

  • StudioIn development

    from€59/ month

    For a shared chair or a full shop.

    • Everything in Pro
    • Multiple artists
    • Shared studio workspace
    • Artist assignment and permissions
    • Studio analytics

    In development

Start free today. Paid plans are in development.

Questions

Asked by artists.

Do I have to type every inquiry in?+

No. You get a request form of your own to put in your Instagram bio. Each request files itself: the person, their idea, where and how big, and their reference photos, waiting for your reply. For people who still DM you, paste their message and TATFLOW fills in the details.

Is this a booking system?+

No. TATFLOW sits beside the calendar and booking tools you already use. It keeps track of the relationship: the idea, the references, the deposit, the design, the session, the healing and what comes next.

Does it message my clients for me?+

Not in this version. Each follow-up comes with a message you can edit and copy into Instagram, text or email, so it still sounds like you. Automated sending is planned for Pro.

Does it take payments?+

It tracks them. Record a deposit as pending, paid or refunded and add a link to however you already get paid. No processing fees from us.

Can clients see my notes?+

Never. Tattoo Memory, notes, budgets and your history with a client are yours alone. The client view shows only their project status, appointment, deposit, designs you have sent and aftercare.

Why not just a spreadsheet?+

A spreadsheet stores rows. It doesn’t tell you who is waiting for a reply this morning, whose deposit is four days late, or that a client from six months ago is due a message. TATFLOW does, the moment you open it.

I work alone. Is this too much?+

It was designed for one artist first. Adding a client takes a name and an idea. Everything else is there when you need it and out of the way when you don’t.

Run a calm, organised studio.

Open it at 9:45. See who needs you. Get back to the work.